Just weeks after their launch to 550 employees in November 2017, we spoke directly to Henderson to evaluate the success and find out what they've got planned to keep momentum going. Whether it's sparking excitement with a pre-launch strategy or saving all the fun for the big . Even better, no great technical expertise is needed. give regular status updates at meetings. The intranet was, as such, of little value to employees, if not a waste of resources. Announcement Email Sample with Example. The homepage also has a brief mission statement. Intranet Launch Ideas. Allocating staff to corporate working groups is a whole lot easier with a handy summary of employees knowledge and experience. Information can easily get lost, or errors can creep in so that the form ends up going backward and forwards. Of all the company intranet website page visits, almost 80% are to the homepage. Collaborating on projects. Body: Greetings! Tips for Writing Email Announcements. A survey by Gartner says, "48% of employees will likely work remotely at least part of the time after COVID-19.". Employees can personalize their shortcut links to their own preferences and needs. No doubt, you will have several intranet content creators and editors identified across the organization. Avoid confusing and unclear category labels. For example, Ben in Marketing should not be able to access private payroll information. 9 Company Intranet Examples. The best part is that communication moves in both directions. All the best-of-breed intranets have a simple, minimalist look that is easy on the eye. New employee announcement email template. Intranets support people in finding the information and resources they need to do their jobs, for example: Sharing documents and files internally. This experience makes communication and collaboration fun. For example, wayfinding cues highlight where the user is in the main navigation. Try to avoid using pictures sourced from the web. In the intranet example below, the organization has given the site a name: The Hub. This helps with developing an identity for the intranet and positions what the site is all about. It can be difficult to visualize exactly how an intranet will play its part in enhancing your companys culture. One disadvantage of this approach is that the section headings are often too broad and indistinguishable. To create a web part, from any site or page in SharePoint, click Gear Icon > Add an app. Using category labels like How do I or I need to can improve discoverability. Provide ready access to popular tools and content. SSO is a great time-saver and makes for a smoother, more coherent user experience. The main button the call to action invites employees to access online chat. Serves as a content management system (CMS): Intranets function as comprehensive repositories of vital information for the entire company. It means staff can communicate and collaborate in real-time even if they are many thousands of miles apart. User profile pages are an invaluable way of introducing employees to each other. An easy-to-follow dropdown menu sets out the available tools. Clinked Best for: being a white-labeled intranet app. Company announcement email template 1 - promotion announcement. All navigation categories should be logical and unambiguous. 1. Well-thought-through product announcements will help increase feature awareness and engage users with new functionality. And aim to include a mix of team and corporate news for a personalized user experience. Connect Your Remote Workers. From homepages through to directories, there are plenty of ideas to get you started. Then press the "Create" button. Example #5: Brand advocacy in fast casual dining. Highlighted in this example are just a few of the wide range of choices available. Content is hidden from the user until they click, and an expandable menu appears. Best practice suggests you should be economical with hyperlinks to documents. You can use the in-built graphics and layout, or you can play around with the template and create a unique solution. Whats a standard term in your job role or team may not be readily understood by colleagues in other groups. Search filters should include tags, headlines, authors, and teams. The feelings are mutual: Companies that provide a better experience are perceived as a better place to work. Page permissions restrict who can create and edit content. Utilize user profiles to support knowledge management and knowledge sharing. A well designed, engaging company intranet that is intuitive and user-friendly quickly captures your employees' attention and inspires them to use it on a daily basis, turning the company intranet into a business-critical tool. Best Intranet Launch Runner-up: Gattaca PLC, Pulse. And less important content such as hyperlinks and social media feeds work well in narrower columns on the right-hand side. Existing employees can go to the tables and ask their new coworkers questions. The potential for custom integration with other enterprise systems is one of the intranets main advantages. This decreases communication issues and increases morale, engagement, and productivity. Test drive your mobile intranet design before going live to ensure its fit for purpose. This means only those employees that need to can view the page. For users, quicklinks are a big time saver. Social media is a (mostly) free resource, as well as an integral part of a robust communications strategy for any business. We'd love to chat with you more about how HR Cloud can help you create an Exceptional Onboarding Experience. To get started on your site map, gather together a small group of internal stakeholders and a whiteboard. Privacy and security are guaranteed with the intranets administration tools. You can also check when colleagues have read the notification. Staff directories bring workers together regardless of location. Consider incorporating a real-time team chat feature. Your employees will be the people who use your intranet and . Consider an intranet that includes oneor all of the following communication tools: Corporate data hub: Its important for your intranet solution to integrate with corporate enterprise systems. Pack as much information as you can into easily digestible bites. Not only will the intranet be cumbersome to use, but it will also be challenging to navigate. Clinked. Having a dynamic intranet is an important advantage because the parallels between superior employee experiences and business performance are striking. People content is even more critical when you have staff working remotely. Employee recognitionis a fundamental part of the employee experience, and it helps toimproveemployees overall satisfaction and engagement levels. While there are many benefits to an intranet, here are some of the most compelling: Improves internal communications: The most effective intranet solutions encourage communication by empowering workers to access and share information. This is often more obvious to the user and makes for a more engaging employee experience. Super-easy to set up and manage, intranet forums facilitate more effective joint working, especially among distributed teams. Higher-ups and CEOs use company intranets to connect with staff, and managers use it to track projects and communicate with team members. Companies can develop a prominent company feed used to manage important messages and encourage their entire workforce to do the same. Furthermore, breadcrumbs can also be used to provide one-click access to higher-level parts of the site. And from an organizational perspective, how much time is wasted searching for files and documents? Fully customizable intranet templates save time and hassle. Use the intranets intuitive forms builder to create your own employee engagement surveys. [Employee name] will be joining us on [start date] as a [role title] on the [team or department], reporting to [direct supervisor]. Older generations, however, tend to navigate through the pages to find the information they are looking for. This feature is handy in the context of mobile intranets with their smaller screens and touch functionality. Check out our best practices and example intranet pages below. Check out MyHubs Resource section for more guidance on the custom CSS feature. It dictates how users find data within the site. This type of announcement email has the purpose of introducing a new business or location. We'll show you how Workmates can engage eveyone in your organization, transform your culture, Just as in external recruiting, you'll want to make sure to keep the post concise and easy to read. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. Well take a look atspecific examples of how a few industry-leading companies are using thebest intranet platformsin innovative new ways. We are delighted to have you on our team! While the intranet doesnt have to be a carbon copy of your public-facing website, it makes sense to have some cross-over. Theres no need to search long email trails or jam-packed filing cabinets. In this example, they have the latest company news clearly positioned below the main intranet banner. Users simply click on the tab for a full menu of options. Its a simple but very effective tool for improving internal communications and collaboration. Support services. Instead of always using text hyperlinks (for example, click here), think about using images that act as links. An intranet-embedded Google or MS Office 365 doc means you can do away with emailed versions that are hard to track. Designed for advanced intranet administrators, the tool is super-easy to use. It provides an overview of the entire site. Ensure staff dont miss out on important updates with targeted notifications. Happy Hour 3: Set up new hires at separate tables and announce it's time for "New Hire Hot Seat.". Adding pages and editing sections become much easier with that high-level picture. Create a short video reel highlighting the new intranet with positive comments from your intranet project team (which should ideally include executives and your management team). Your intranet will contain a vast amount of company information. Most of us are familiar with the concept of a corporate intranet by now. 1. And they can also limit access to pages. Our library of Intranet samples covers templates that can be useful for industries like healthcare, real estate . All you need to do is select the appearance tab and click on the color you want from the palette. New team members will be grateful they wont have to remember every colleagues name and job title from day one. The intranet will be the go-to platform for staff. Or it could be a detailed employee engagement survey that you carry out regularly. Even better: List top kudos recipients on a prominent leaderboard within your corporate intranet. This certainly makes ongoing management and maintenance easier. Or create and upload your own videos. It is my great pleasure to announce that he will be joining us in the . Intranets have now been around since the 1990s. It's free to sign up and bid on jobs. Try and design the intranet with the six, six rule in mind: a maximum of six pages with six items of content on each page. The goal of its recent redesign was to better unite the digital-workplace ecosystem and drive a one-stop experience for employees.. Home is a launching point for finding information and accessing other tools in Johnson & Johnson's digital-workplace ecosystem. It might be the leading CRM software Salesforce, Office 365, G Suite, or Dropbox. The user instinctively knows they can click on the link for more detailed information. Corporate Intranet Portal homepage. Streamline approvals and business processes with digital workflows. We start this chapter by looking at best practice trends in IA. For example, an explainer video outlining safety and health policy is far more engaging than a dull and weighty manual. Employee profiles help workers to get to know each other, especially during onboarding. A practice run means you can check how well the content is working from a mobile perspective. Involving your employees as much as possible at every step of the process will not only help to ensure your intranet really does address those organizational pain points, it will also increase the levels of employee engagement and will ensure your intranet is widely accepted and adopted from the very start. However, make sure you use the appropriate column width for the information. Forums are a convenient tool in businesses with distributed teams. The Purpose of the Modern Intranet. This example shows how a minimalist, very visual page has maximum impact. Do away with complicated track changes and emailed versions of documents. The key messages that hopefully youve got out of this free guide are summarised as follows: Dont overthink or over complicate your site. It's with pleasure that I announce James (Jim) Brown will be joining our team as a sales manager on 21 January! Profile give managers the ability to talent scout. That high-res, glossy sales brochure may not be viable for your sales reps on the road. Keep the navigation intuitive and straightforward to avoid a frustrating user experience. - Tricia Scott, Global Intranet Manager, Travelex. New employee announcement sample 2: Good morning everyone, I have some great news to share. Highlight trending topics and encourage two-way communication with familiar # channels and @ mentions features. Here we provide an overview of the main issues. Naming the intranet. Let's start looking out one appropriate email of your interest from the number of templates / samples . The example below shows the home page from example two and how it responds to different device types and orientations. Intranet designs look and work differently on mobile devices. This application of intranet reduces the time employees spend looking for information. Here are a few ideas to consider for the pre-launch period, as well as your official website redesign announcement and monitoring reactions in the following weeks: 1. Email. So, if you need to concentrate on that vital task, you can do so without any distractions. From quick tips and how-to tutorials to CEO vlogs, the possibilities are endless. Employee recognition softwareempowers every employee to recognize and be recognized on an equal playing field. Happy Hour 2: Relay new hires' hidden talents or most embarrassing moments. And it means administrators have complete control over the presentation of intranet content. Include intranet employee profiles that highlight workers' knowledge and expertise. Intranet technology has been around for over 25 years. Its intranet, Home, supports a global workforce of over 135,000 employees. This idea is supported by the fact that almost half of US workers prefer to communicate with colleagues online, saving on productivity. Furthermore, there are now more flexible ways of working, including freelancers and those in non-desk roles. They encourage a community approach to share and managing content and give employees valuable self-service access to all of the information they need, at any time. Yes, it is possible to make the intranet fun and interactive. Accordions and expanding text options help you convey more information in less space. its home page. In the example below, workers can log in using their Google or Office 365 password. When youre using a company intranet for the first time, it may be difficult to distinguish what makes a good intranet. Use the in-built graphics and layout or adapt the template and upload your own images. Heres an example of how you could use video in your intranet. We discuss the latest best practice trends to guide the design of your intranet. Do away with multiple logins and the need for lots of open screens and apps running simultaneously. Then choose "Blank List.". Doing so gives the intranet an identity and can assist in conveying your company vision and values. And its also possible to embed hyperlinks or iframes directly in the intranet. You can even adapt the template and introduce custom fields as appropriate. Lets use the example of the human resources (HR) department to illustrate how to put together a site map. And if you are using lots of videos on your intranet, then upload them first to YouTube. Whats more, if theres an internal restructuring, then the intranet also has to be reconfigured. A poor design, however, will leave staff frustrated and switching off. Embed Google Workspace or Office 365 apps directly in your intranet for live data sharing and real-time collaboration. Offers advanced security and protection. The company can even use a powerful analytics dashboard to track active users and the overall engagement level with the intranet over time. In this chapter, we take a look at best practice intranet design. From the home page of the intranet, choose "New" > "List" in the menu. Use a consistent page layout and neutral color palette. Ideally, it should be possible to navigate the most important information without having to search. You can also quickly identify any duplicate content and rationalize information across the entire site. An easy-to-follow dropdown menu sets out the available tools. In creative social intranet go on to the dashboard Click on add post Then click on add announcement Tag the employees, select privacy if it's for a specific group, add a start date and end date And press submit to send he announcement. The design of your intranet has a huge impact on whether your employees will actually use it or not. The same industry sector or even the same brand can be interpreted in a multitude of different ways, depending on the culture and needs of the organization. Simple, straightforward administration tools are a must. In todays digital workplace, your intranet has to be optimized for mobile devices. However, often its a different story with their internal versions. Engaging and low-cost, video is becoming even more important in the context of distributed teams. Alternatively, you can use an embedded G Suite or Office 365 app. Its a simpler and more effective way of getting things done. And they are also a useful way to highlight new features and content. Fast forward 20 years and youve got a digital-, collaboration- and interaction-oriented workplace. This enables connected workflows and easy data retrieval. Clear and concise communication is essential for any role in a business, and the quality of a companysinternal communicationsets the stage for the future. A wide variety of industries from only four countries were represented this year. Employee profiles differ from company to company but often include areas of expertise and current projects. Over the course of the next few months, we will be adopting G Suite for . A common feature in best-of-breed intranets, site maps ensure content is well organized, and the information flows logically. Columns are a great way to present information. Follow the tips below to write a captivating and compelling announcement email: Create clear, concise, and communicative content: Avoid adding elements that can compete for attention with your email's main point. Advanced search will make it easy for workers to find colleagues. Each employee and location have insights into what is happening throughout the company, regardless of where they are located. Chats can be public or private, group or individual. Example #1: New Employee Announcement Email Template. You can also use the administration tool to add content or edit pages, upload graphics or videos, and add or delete users. This example has identified quick links with an engaging icon. This does not mean, of course, that intranets are deployed for no underlying rationale or only for collaboration and interactivity purposes. Filing fault reports for vehicles and machinery. You may be surprised to learn that modern internet solutions have evolved beyond traditional webpage frameworks to offer more functionality and deliver a wide range of new benefits. Make sure that you regularly review the content and remove any out of date or obsolete information. In this post you'll learn: What an announcement email is and what you should include in one 20 examples of great launch emails (with takeaways) to inspire your own campaigns How to time an automated product launch email . Next-generation platforms have reinvented themselves. Intranet information architecture (IA) is critical to success. Theres only one way to find out ask them. Subject line: Help us welcome [new employee name] to the team! Far from being wasted space, white space presents a clean, uncluttered feel to the intranet. And the intranet means you dont have to employ expensive consultants to get started. The intranet simplifies access and makes it easier to share data and information across these platforms. New business announcement email. Best Intranet Launch Runner-up: NBS, Connect. For example, individual departments can upload important documents, leadership can make announcements, and product teams can share launch updates. HR Cloud is the hidden hero powering the world's best HR teams - book a call with our team! The intranets notifications tool is a very handy feature. The interactivity features so commonly today were virtually unknown. And change the colors and font to reflect your corporate style. Employee disengagement is a proven major cause of increased rates of absenteeism and low productivity. Many employees find it a more accessible way to reach out and connect with colleagues. 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